How Can I Get My Birth Certificate Online in India?

Are you waiting for help getting your birth certificate?

Is your passport or visa rejected due to a lack of a birth certificate?

Are you born in 1986 or 1989 and don’t have birth proof?

Don’t you have any idea how to apply for a birth certificate?

Well, it’s obvious that there is one authority that can help with it. It’s none other than the municipal corporations. As India is split into various states and union territories, you can find their links here. Certainly, this list will help you apply for a birth certificate online. To discover how, simply follow the instructions in this blog.

But first, let’s get started with an introduction to a birth certificate.

Birth Certificate: An Introduction

A birth certificate is legally documented proof as per the Birth and Death Registration Act 1969 of India, which a government issues in the name of the applicant or the ward of the applicant. This registered proof states the name, date, place of birth, parents’ names, and registration details of that individual. With this certificate, one can easily claim citizenship and access various rights and beneficial government schemes.

What if you fail to obtain it within 21 days of the birth of a baby? 

Certainly, the unregistered birth of an individual won’t let him or her  claim government facilities such as a PAN card, an Aadhaar card, a voter ID card, a bank account, etc. With no such proof in hand, the person can never go abroad because he or she won’t be able to produce the birth proof. So, the visa and passport applications would be rejected.

So, do you have an unregistered birth and are thinking about what to do?

First, you need to find out who creates birth records in your region. Non-residents can request the Indian Embassy to discover the procedure.

Who should register a birth in India? 

India is divided into two parts: urban and rural India.

1. In urban areas, the Registration of Births and Deaths Act, 1969, mandates birth registration. The union government has authorized municipal corporations as competent authorities to record every birth’s details in the region. Specifically, it is the registrar or sub-registrar in that municipal corporation that addresses this concern. Even if NRIs raise such requests, this authority does verification in the backend. And the Indian Embassy acts as a mediator, forwarding their request to it.
2. In rural areas, this is basically concerned with the village locations where Gram Panchayat and the para-medical staff register it.

Step-by-Step Guide to Applying for a Birth Certificate

The birth shall be registered at the place of occurrence of the birth. The registrar in the jurisdiction where the event occurred can also register it.

• For cases wherein the family does not report the event, the in-charge of the institution, like a hospital, jail, etc., shall report it to the concerned registrar.
• Laymen may report it within 21 days of its occurrence if it happens at home or in the house. If this duration exceeds 21 days, the event must be reported to the office of the concerned registrar (the Municipal Corporation).
• The domiciliary event must be registered within 21 days after the birth. The known one can fill out the mandatory details by clicking this link: http://crsorgi.gov.in/web/index.php/auth/signUp. But this link will be active for the registration of a single birth. For twins and multiple events, it requires users to report accordingly.
• Get registered with the website and create login credentials.
• Now, click this link: https://crsorgi.gov.in/web/uploads/download/all_forms_CRS_2019_new.pdf to download the form for recording the particulars of the event, like name, date of birth, sex, parents’ names, address at the time of birth, place of birth, informant’s name, town or village of the mother, district name, state name, religion of the family, father’s education, mother’s education, their occupations’ details, age of the mother (at the time of marriage and at the time of birth), type of delivery, birth weight, and duration of the pregnancy, etc.
• Once you have filled out every detail, cross-check and get a printout of the application form.
• Thereafter, hand over the form to the concerned registrar in person at the municipal corporation (follow the list of municipal corporations and find the one in your jurisdiction).
• This procedure won’t end unless you provide all the necessary documents to verify your application.

Check the list of documents required for verification:

1. Affidavit or declaration by parents in the prescribed format.
2. The institutional (hospital) events shall be reported by the duty in-charge of the institution to the concerned registrar.
3. The self-attested photocopy of his or her address proof, which can be any of them:

• Voter ID card
• Electricity bill
• Gas bill
• Water bill
• Telephone bill
• Passport (in the case of NRIs)
• Valid ration card
• Aadhaar card
• Active bank account, etc.
• After the successful submission, parents will be confirmed about it on the provided email ID. Later on, the concerned department will share the status of the application on the email ID right after the verification.
• Parents or users can check the status of their application anytime from the very same website’s home page. They can input the ARN, or Application Reference Number, on the home page and see the status if it’s in process or has been processed.

How do you apply in person if you have lost it and want to reapply? 

Remember, the municipal corporation keeps a record for 15 years in its files. A person can visit there and apply for it online by filling out the form called a NABC, or non-availability of birth certificate. Submitting this form will help you obtain your Indian certificate of birth.

To get rid of these problems, download the form online and apply for the certificate.

If the event is reported late (after 21 days but before 30 days), the delayed fee will be charged. And the details of the event shall be presented in the prescribed format.

If the delayed days range up to 1 year, these documents will be enclosed:

• Information in the prescribed proforma
• Non-Availability Certificate (Form 10)
• Delayed Fees
• Affidavit/Declaration by the informant
• Permission from the competent authority

If the delay exceeds 1 year, these documents must be presented:

• Information in the prescribed proforma (i.e., Form 1)
• Non-Availability Certificate (Form 10)
• Delayed Fees
• Affidavit/Declaration by the informant
• Order from a first-class magistrate

DECLARATION BY PARENTS FOR OBTAINING A BIRTH CERTIFICATE (To be reported within 21 days of the occurrence of the event.) I/We …………………………………….. S/o,D/o, W/o ………………………………………. R/O (complete address) ………………………………. do hereby solemnly affirm and declare as under: 1. That the exact and correct date of Birth of my son/daughter …………………………………………………………………………………. Sex (Male/Female/Transgender) is ……………………………………………. who born at (complete address)……………………………………… 2. That the name of Father of my above-mentioned son or daughter is… 3. That the mother of my above-mentioned son/daughter is Smt. The above information is true and correct to the best of my knowledge and belief, and nothing has been concealed therein. In the event of fraud, action may be initiated against me or us as per the provisions laid down under the Registration of Births and Deaths Act, 1969. Signature of Mother with her name Signature of Father with his name Mob. No.- Mob. No.- e-mail id(if any): e-mail id(if any): (Note: Information about only one mother will be required in the case of a single mother.) —————————————————————————————————-

How long will it take to process it?

The application will be verified, and the document will be delivered within a month. This is for NRIs and those who physically visit the office; it won’t take longer than a day to get it.

The online application will be processed within 15 or 30 working days. This duration can be up to 60 days if the application contains the wrong details. The application can be rejected, and the applicant has to follow the entire procedure from scratch. In short, a digital birth proof can be obtained within 60 days.

What if one cannot reach out to his or her place of origin in India to apply for this proof?

At present, online applications are in the process. It means that being physically here for the birth-proof application is not necessary. All thanks to the Digital India campaign!

These days, anyone can explore the national portal for birth registration or the municipal corporate website on the phone, access its declaration form PDF, fill in the necessary details, attach supporting documents, and it’s done.

In a nutshell, these steps will make your application procedure way easier.

Conclusion 

Online application for the Indian birth certificate requires residents and non-residents to follow certain steps, which start with accessing the national portal. Thereafter, fill out the form and enclose identification documents, an address, and birth proofs. The verification will lead to its delivery within a fortnight. NRIs have to apply for the passport as they need proof to obtain it, which this document fulfills.